Potkeeper — The team pot, settled.

The team pot, settled.

Potkeeper is the book for club sides that pool money - soccer, volleyball, pickleball, throwball, cricket, or whatever you play. Log game days, season dues, and who fronted cash. Players see only their position. The financier keeps the rest.

One book per tournament year. Built for any amateur side that holds a pot.

Built for the person who holds the cash.

Game day has referee fees, two food orders, and someone who paid from their pocket. Potkeeper records that once, splits it cleanly, and keeps two numbers honest: the pot, and each player’s ledger.

One financier, a quiet roster

The treasurer records the money. Players only see their own balance and the team wallet - not everyone else’s debts.

Each book is its own pot

Soccer and volleyball do not share a wallet. Open a book per sport or tournament so the money never mixes. The year is the year the tournament starts - even if games run into January.

Game day in a few lines

Referee, court, snacks. Who played, who ate, who paid cash. Equal split, remainder handled to the cent.

Season dues without the chase spreadsheet

Set an expected target. Record what each person actually paid. The book shows who is done and who is still short.

Invite now, email later

Add a name on game day. Assign their login email when you have it. Their shares and dues stay on the same person.

Open, finalize, close

Keep the season live, freeze a snapshot when you chase collections, then close. Reopen with a reason if you must.

Three steps, then the season runs itself.

Open a book

Create the team. Name the first book - Fall league, Indoor cup - and set the tournament start date. That start year is the year everyone sees, even if games spill into the next calendar year.

Log what happened

Game day: who played, guests, who paid. Or a single bill. Season dues against a target. Assign emails when people are ready to log in.

Everyone sees their number

A player taps their name and gets a statement. Home shows owe and credit for that tournament year. When the season ends, finalize, chase, then close.

Two seats. Different views.

Financier

You keep the book.

Log game days and one-off bills.
Record dues as they come in - any amount, any note.
See who owes, who fronted cash, and the team wallet.
Invite by email, or add a name and attach login later.
Finalize, mark collections, write off leftovers, close.

Player

You see your position.

Your credit or what you still owe - one number.
The team wallet, so the pot is not a mystery.
A statement of dues, shares, and cash you fronted.
No view of another player’s full ledger.
Same email can sit on more than one team, books stay isolated.

Money rules the club already uses.

Equal split, remainder to the cent

$100 across three people is $33.34, $33.33, $33.33 - not a leftover penny that nobody owns. Personal extras sit on the person who ordered them.

Paid by the pot or by a player

If Maya pays snacks from her pocket, she gets the credit. If it comes from the pot, the wallet drops. The split still lands on who played.

Guests for one game day

A walk-on name is enough for that match. If they stay, assign an email later so they can register and keep the same history.

v1 does not move money

Potkeeper does not take cards or send payouts. The financier marks paid. The book stays the source of truth.